How I can nsert a Predefined Table

100. How to Use the Bcc Field in Outlook 2007
101. How to Insert a Predefined Table
102. How to Attach Multiple E-Mail Attachments Quickly in Microsoft Office Outlook 2007

100. How to Use the Bcc Field in Outlook 2007
In Microsoft Office Outlook 2007, click New to open a new e-mail message, and then click Show Bcc on the Options tab.

101. Inserting a Predefined Table
To insert a predefined table:
1. On the Ribbon, on the Create tab, click Table Templates.
2. Click a table template (Assets, Contacts, Issues, Tasks, or Events).

102. Attach Multiple E-Mail Attachments Quickly in Microsoft Office Outlook 2007
Here’s a quick way to save multiple files attached to an e-mail message.
1. Open the message, and then click Other Actions on the Ribbon.
2. Click Save Attachments. Hold down the SHIFT key while using the arrow keys to select the attachments that you want to save. Alternately, hold down the CTRL key and use your mouse to select the attachments that you want to save. Click OK.
3. Browse to a folder on your hard disk drive or to a document library on a Microsoft SharePoint site, and then click OK. The attachments will be saved to the new location.

How I can Send Contact Information in Read-Only Format

97. How to Display More on the Screen by Changing Your View
98. How to Send Contact Information in Read-Only Format
99. How to View E mails by Conversation

97. Display More on the Screen by Changing Your View
You can change the view settings to display more on your screen. In Microsoft Office Outlook, click View, click Navigation Pane, and then click Minimized.

98. Send Contact Information in Read-Only Format
Sharing contact information is easy in Microsoft Office Outlook.
1. Find the contact whose business card details you want to send.
2. Right-click the business card, and then click Send as Business Card. Outlook opens an e-mail message with the card attached and also includes the card in the body of the message.
3. Address the message and click Send.

99. View E mails by Conversation
Usually, you see e-mail messages in the order in which they arrive. But if you need to read the background of a message, switch to Conversation view to see the rest of the thread.
In Microsoft Office Outlook 2007, click View, click Arrange By, and then click Conversation.
In Microsoft Office Outlook 2003, click View, and then click Arrange By Conversation.

How I can Check Address Book Entries

94. Have Tasks Appear in Your Calendar on the Day You Want to Start Them
95. How to Check Address Book Entries
96. How to Find Related Messages

94. Have Tasks Appear in Your Calendar on the Day You Want to Start Them
By default, tasks appear in your calendar on the date when they are due. You might prefer to have them appear on the date when you should begin to work on them instead. To change when your tasks appear, click View, point to Daily Task List, point to Arrange By, and then click By Start Date.

95. Check Address Book Entries
Microsoft Office Outlook 2007 will try to check that e-mail names are correct by scanning the address book as you type your e-mail message. Other checks happen when you click Send. You can force Outlook to run its e-mail completeness check (and highlight any addresses that it doesn't recognize) simply by pressing ALT+K anytime.

96. Find Related Messages
Searching for related messages in Microsoft Office Outlook 2007 is easy. Open an e-mail message, and in the Find section of the Ribbon, click Related, and then click Related Messages. Outlook quickly displays a list of related messages.

How I can Create an Electronic Business Card for my Signature

61. How to Gain Greater Control over Your Out-of-Office Message
62. How to Create an Electronic Business Card for Your Signature
63. How to Setting Up Meetings in Outlook 2007

61. Gain Greater Control over Your Out-of-Office Message
If you use Microsoft Office Outlook 2007 with Microsoft Exchange Server 2007, you have the increased capability to set distinct out-of-office messages and to schedule the time period when you want your messages to be sent. You retain greater control over the type of information your contacts receive, helping to ensure that it’s relevant and appropriate to their needs.
1. To open Out of Office Assistant, click Tools, and then click Out of Office Assistant.
2. Explore the options. You can set the date range and time frame, and set one message for people inside your organization and a separate one for people outside your organization. Note: Your organization must be using Exchange Server 2007 for you to see these options.

62.Create an Electronic Business Card for Your Signature
In Microsoft Office Outlook 2007, you can create and share customized electronic business cards, giving you a personalized way to communicate your information. You can customize your contact information by using electronic business cards that include logos and photos, making contacts more personally relevant and easier to locate.
1. Click the arrow next to New, and then click Contact.
2. Type your personal contact information, such as name, title, company, work phone, and work fax number. Note: As you type, a preview of your business card appears in the business card box in the upper-right corner.
3. Click the Business Card button on the Ribbon to open the Edit Business Card dialog box.
4. In the Card Design section, click the Change button next to Image to add your photograph, company logo, or other pictures. Click the Background Color button to change the background color of your business card. In the Edit section, you can change the size, justification, or color of your text.
5. To use your customized electronic business card as your signature, click the Business Card button on the Message tab of the Ribbon.

63. Setting Up Meetings in Outlook 2007
If you're tired of making phone calls to set up meetings, you can use Microsoft Office Outlook 2007 to schedule a meeting.
1. On your calendar's sidebar, click Send a Calendar Request via E-mail.
2. Select the date. Your meeting request will then be sent directly to the recipient.

How I can Delete E-Mail Messages Permanently

52. How to See More in the To-Do Bar
53. How to Delete E-Mail Messages Permanently
54. How to Use Outlook Calendar to Schedule Work More Effectively

52. See More in the To-Do Bar
The To-Do Bar is extremely flexible; you can customize it to your needs. Click View, click To-Do Bar, and then click Options. From here you can turn elements of the To-Do Bar on or off, and also select how many appointments you want to see. This is useful on busy days with multiple appointments, because you can see them all at a glance.

53. Deleting E-Mail Messages Permanently
To delete e-mail messages from Microsoft Office Outlook:
1. Select the e-mail messages that you want to delete. You can select messages that appear in your mailbox consecutively by holding down the SHIFT key while clicking the first and last messages that you want to delete from the list. Alternately, hold down the CTRL key while you click the individual e-mail messages that you want to delete.
2. Hold down the SHIFT key and press DELETE to permanently delete your selected e-mail messages.
3. To complete the deletion, you must confirm it in the dialog box that appears when you close Outlook.
But be careful, because permanently deleted e-mail messages are eliminated immediately, not stored in the Deleted Items folder. In other words, they cannot be recovered if you find you've made a mistake.

54. Using Your Outlook Calendar to Schedule Work More Effectively
You can allocate time slots for work activities as if they were meetings. For example, after each contact with a customer, you can schedule any resulting tasks in your Microsoft Office Outlook calendar as if they were meetings. That way you'll be less likely to forget anything, and you can allocate sufficient time to complete your follow-ups more efficiently.

How I can Integrate All Types of Communication from Outlook

49. How to Answering Routine E-Mail Quickly via IM
50. How to Up the Calendar Quickly
51. How to Integrate All Types of Communication from Outlook

49. Answering Routine E-Mail Quickly via IM
Instant messaging is the quick way of replying to non-essential e-mail. You can save valuable time by answering routine messages with instant messages instead of e-mail. Click Reply on the toolbar, and then select Reply with Instant Message from the drop-down menu. This will start Microsoft Office Communicator, which you can then use to send an instant message in less time than a conventional e-mail message.

50. Up the Calendar Quickly
You can customize your Microsoft Office Outlook calendar quickly. When viewing the calendar, press ALT and the number of days that you want to show (for example, ALT+3). Outlook will redraw the calendar to show the selected number of days.

51. Integrate All Your Types of Communication from Outlook
Suppose you are working in Microsoft Office Outlook 2007 and want to call the person who sent you an e-mail message. Or perhaps you want to send the person an instant message but don’t know whether he or she is online. By using the integrated presence information provided by Microsoft Office Communicator 2007 and Microsoft Office Live Communications Server 2007, you can easily initiate a phone call or even an instant messaging conversation.

How I can Publish My Calendar to Microsoft Office Online

Tips For MS Outlook Using Calender
43. How To Publish Calendar to Microsoft Office Online
44. How To Subscribe to a Web Calendar and View in Overlay Mode
45. How To Send a Calendar Snapshot

43. Publish Your Calendar to Microsoft Office Online
Sharing your calendar information is even easier through the new publishing capabilities that Microsoft Office Outlook 2007 provides. Through this free Microsoft Office Online service, you can create dynamic Web calendars that your coworkers, friends, or family can subscribe to and that remain up to date.
1. Click the calendar.
2. Right-click the name of the calendar that you want to publish.
3. From the list, select Publish to Internet, and then click Publish to Office Online.
4. Follow the steps in the wizard to register for the service by using your Windows Live ID credentials.
5. When you’ve registered for the service, you can simply choose the calendar, time frame, and other settings. Outlook creates a sharing invitation that you can use to invite people to subscribe to your calendar.

44. Subscribe to a Web Calendar and View in Overlay Mode
You can use Web calendars to add and subscribe to calendars that cover a wide array of topics, such as industry conferences, sports schedules, or movie releases.
1. Click the calendar.
2. Click the Browse Calendars Online link.
3. On the Web page that appears, click a calendar from the list.
4. Microsoft Office Outlook asks whether you want to add the calendar to the list. Click OK.
5. The calendar will appear in Outlook, and you can view this calendar in overlay mode. To enable this view, ensure that both calendars are checked and visible side by side. Then, click the arrow on the title tab of the calendar on the right.

45. Send a Calendar Snapshot
With a calendar snapshot, you can communicate your calendar information to anyone, anytime. To send a calendar snapshot:
1. Click the calendar.
2. Click the Send a Calendar via E-mail link in the left navigation pane.
3. In the dialog box, choose which calendar you want to send information from, the date range, and the level of details that you want to share. Microsoft Office Outlook creates a visual representation of your calendar information in the body of the e-mail message and also attaches the information as an .ics file.

How I can Monitor Out-of-Office Messages in Outlook

4. How to Monitor Out-of-Office Messages in Outlook
5. How to Look Up People Mentioned in E-Mail Messages in Microsoft Outlook
6. How to use Safe Senders and Junk E-Mail in Microsoft Outlook

4. Monitor Out-of-Office Messages in Outlook
The first time you send an e-mail message to someone who has turned on his or her out-of-office notification, you'll receive an automated e-mail message to inform you.
At times, it's crucial that you see this notification so you can resend your message to someone else.
By creating a rule that triggers a desktop alert, you'll spot out-of-office notifications as soon as they arrive.
By adding extra conditions to your rule, you can also automatically mark an out-of-office message as read, and then move it from your Inbox to a different folder for later reference.
This way, the next time you're unsure when someone will return from a vacation, for example, you can simply refer back to the out-of-office message that Microsoft Office Outlook automatically filed for you.

5. Look Up People Mentioned in E-Mail Messages in Microsoft Outlook
Here is a common situation: You are reading a long mail thread in the Microsoft Office Outlook preview pane. Because it is a long thread, people have been added and removed from the thread as the e-mail conversation has been passed along. You see the name of a person whom you want to send e-mail to, call, or chat with. But the name is not on the active To or Cc line of the e-mail message, so you have no hyperlinked contact information.

In that case, you can select the full name, right-click, and then click Who Is. If the name appears in your address book, the Outlook Properties window for that person will appear. From there, you can easily find an e-mail address or phone number, or add the person to your instant messaging contacts by clicking Actions.


6. Safe Senders and Junk E-Mail in Microsoft Outlook
In Microsoft Office Outlook 2007, you can add e-mail addresses to a safe recipients list. Messages received from safe recipients, and messages you send to them, will then never be treated as junk e-mail. Here’s how:
1. In an Outlook 2007 mail folder, right-click a message sent to you by the person you want to identify as a safe recipient.
2. Point to Junk E-mail, and then click Add Recipient to Safe Recipients List.