67. How to use 2003 to 2007 Custom Slide Layout
68. How to use 2003 to 2007 Insert Chart
69. How to use 2003 to 2007 Workflow
67. 2003 to 2007 Custom Slide Layout
The Slide Layout task pane in Microsoft Office PowerPoint 2003 provides a number of different options for structuring your slide layout. But what if you need something a little more customized? You can create a blank slide and manually insert text boxes, charts, and pictures, but there's no easy way to reuse the same layout later in the presentation.
In Microsoft Office PowerPoint 2007, you can add custom layouts to the slide master, making your new layout available to you any time you need it.
1. Click the View tab, and then click Slide Master in the Presentation Views section.
2. Click Insert Layout, and then use the Insert Placeholder button to add content placeholders to your layout.
3. Right-click the layout and rename it to something easy to remember.
4. Click Close Master View to return to your presentation.
5. To apply your new layout, click the Layout list in the Slides section of the Home tab, and then click your layout.
68. 2003 to 2007 Insert Chart
Microsoft Office PowerPoint is a presentation program, not a data analysis tool. Why then does inserting a chart in a Microsoft Office PowerPoint 2003 presentation open a separate datasheet object for customizing chart data? Instead, you can work with chart data in a program that was designed to handle it—Microsoft Office Excel 2007.
1. In Microsoft Office PowerPoint 2007, click the Insert tab, and then click Chart in the Illustrations group.
2. Select the chart type you want, and then click OK. Notice the split-screen PowerPoint 2007/Excel 2007 view, in which you can edit your chart data in a familiar Excel environment.
3. To resize the chart data range, drag the lower-right corner of the range in Excel 2007 and watch the chart dynamically adjust on your PowerPoint 2007 slide.
69. 2003 to 2007 Workflow
Routing a Microsoft Office 2003 Editions document for approval or review often means sending it as an e-mail attachment. Unfortunately, doing so creates multiple copies of the same document and requires the document owner to manually merge all the returned documents together. Alternately, you can place the document on a centralized file share, but approvers and reviewers must have access to the share, and they may have trouble if more than one of them attempts to access the document at the same time.
With the 2007 Microsoft Office system and Microsoft Office SharePoint Server 2007, you can initiate and participate in automated document workflows from within the application. To initiate a workflow:
1. Save the document to a SharePoint document library.
2. Click the Office button, and then click Workflows.
3. Select the workflow you want, and then click Start.
4. Enter the workflow participants, type a personal message, select the number of days or weeks allowed for completion, and then click Start.
The document will be automatically routed to the first approver's Inbox, where he or she can review the document and then click Edit This Task in the Outlook 2007 Reading Pane to approve or reject the workflow task. If the task is approved, the document is routed to the next approver in line. There is one version of the file, and the process runs automatically until it is completed or rejected by an approver; in both cases, you are notified and can take further action if necessary.
68. How to use 2003 to 2007 Insert Chart
69. How to use 2003 to 2007 Workflow
67. 2003 to 2007 Custom Slide Layout
The Slide Layout task pane in Microsoft Office PowerPoint 2003 provides a number of different options for structuring your slide layout. But what if you need something a little more customized? You can create a blank slide and manually insert text boxes, charts, and pictures, but there's no easy way to reuse the same layout later in the presentation.
In Microsoft Office PowerPoint 2007, you can add custom layouts to the slide master, making your new layout available to you any time you need it.
1. Click the View tab, and then click Slide Master in the Presentation Views section.
2. Click Insert Layout, and then use the Insert Placeholder button to add content placeholders to your layout.
3. Right-click the layout and rename it to something easy to remember.
4. Click Close Master View to return to your presentation.
5. To apply your new layout, click the Layout list in the Slides section of the Home tab, and then click your layout.
68. 2003 to 2007 Insert Chart
Microsoft Office PowerPoint is a presentation program, not a data analysis tool. Why then does inserting a chart in a Microsoft Office PowerPoint 2003 presentation open a separate datasheet object for customizing chart data? Instead, you can work with chart data in a program that was designed to handle it—Microsoft Office Excel 2007.
1. In Microsoft Office PowerPoint 2007, click the Insert tab, and then click Chart in the Illustrations group.
2. Select the chart type you want, and then click OK. Notice the split-screen PowerPoint 2007/Excel 2007 view, in which you can edit your chart data in a familiar Excel environment.
3. To resize the chart data range, drag the lower-right corner of the range in Excel 2007 and watch the chart dynamically adjust on your PowerPoint 2007 slide.
69. 2003 to 2007 Workflow
Routing a Microsoft Office 2003 Editions document for approval or review often means sending it as an e-mail attachment. Unfortunately, doing so creates multiple copies of the same document and requires the document owner to manually merge all the returned documents together. Alternately, you can place the document on a centralized file share, but approvers and reviewers must have access to the share, and they may have trouble if more than one of them attempts to access the document at the same time.
With the 2007 Microsoft Office system and Microsoft Office SharePoint Server 2007, you can initiate and participate in automated document workflows from within the application. To initiate a workflow:
1. Save the document to a SharePoint document library.
2. Click the Office button, and then click Workflows.
3. Select the workflow you want, and then click Start.
4. Enter the workflow participants, type a personal message, select the number of days or weeks allowed for completion, and then click Start.
The document will be automatically routed to the first approver's Inbox, where he or she can review the document and then click Edit This Task in the Outlook 2007 Reading Pane to approve or reject the workflow task. If the task is approved, the document is routed to the next approver in line. There is one version of the file, and the process runs automatically until it is completed or rejected by an approver; in both cases, you are notified and can take further action if necessary.
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